Access to Civil Registration Data

Data-sharing agreement from NHS England Data Uses Register. Evidence status: source reported.

Organisation: PORTSMOUTH CITY COUNCIL
Published: 2026-10-16
Source reference: DARS-NIC-47646-B2C0K-v8.3
Jurisdiction: England
Licence: Open Government Licence v3.0, subject to NHS England terms and exclusions

Register reference: DARS-NIC-47646-B2C0K-v8.3
Applicant type: Local Authority
Data controllers: PORTSMOUTH CITY COUNCIL
Agreement period: 2026-10-16 to 2029-10-15
For commercial purposes (as marked in the register): No
Release files listed by NHS England: 0

Data approved

Civil Registration - Births
Civil Registrations of Death
Primary Care Mortality Data

Objective, as published

The births and deaths data is of significant value to the Local Authority (LA) in enabling analysts to respond to local public health needs. Evaluations of births and deaths in their local area allows local authorities to perform the following: a) Measuring the health, mortality or care needs of the population within a specific geographical area or population group and planning how these can be improved/ met; b) Planning, delivering, monitoring and managing immunisation programmes; c) Protecting or improving the public health, including such subjects as the incidence of disease, the characteristics (e.g. age, gender, occupation) of persons with disease, the risk factors pertaining to sections of the population, investigating specific areas of local concern relating to the health of the local population, or the effectiveness of medical treatments. The births and deaths data both contain identifiable data which is required when linking into other datasets to enhance and verify the statistics produced, or to investigate specific areas of local concern relating to the health of the local population. Such local investigations will reflect local need and thus vary in relation to the specific local authority, but the detail below provides specific examples of such local investigations which provide evidence on why identifiable data is needed in order to carry out the purposes stated within a), b) and c) above. Each Local Authority will only be permitted to process the data in the w…

Expected benefits, as published

The projects are carried out in order to improve public health and will result in local adjustments to services to reduce mortality where possible and inform decisions and policies. This data assists Local authorities in tailoring local solutions to local problems, and using all the levers at their disposal to improve health and reduce inequalities and it helps to create a 21st century local public health system, based on localism, democratic accountability and evidence as directed in the Health and Social Care Act 2012. Expected benefits of using births and/or deaths data: The data is of great benefit to health and social care, and the use of it has led to considerable benefits to public health. The data is used to identify patterns and trends in mortality rates, life expectancy and prem…

Benefits reported by the applicant

Civil registration births data and PCMD data has been important for our core JSNA outputs. Examples of yielded benefits include: Births data has been used to provide quarterly numbers and rates by electoral wards for the JSNA. Births analysis by age of mother and by 'births in marriage/civil partnership' (aggregated) which indicates sole registration or joint registration to indicate single mother status - this aggregated data is used for the JSNA and to support the local first 1001 days needs assessment. PCMD was used for leading causes of death in Portsmouth for the JSNA. PCMD was used for extensive COVID-19 mortality analysis especially in 2020 and 2021. PCMD was used to support the Suicide Audit process and the suicide prevention plan. Expected benefits in the new DSA include looking…

This is the applicant's own account; OpenHDI has not verified it.

Source: https://digital.nhs.uk/services/data-access-request-service-dars/data-uses-register. Captured 2026-11-05.

Limitations: Data-sharing agreement as published in NHS England's Data Uses Register. An agreement permits access; actual data releases are listed separately. Expected and yielded benefits are as reported by the applicant and have not been independently verified. Long text fields can be cut off in NHS England's spreadsheet export at Excel's 32,767-character cell limit.